| Job Number: | 2689014 |
| Business: | GE Healthcare |
| Business Segment: | Healthcare IT |
| About Us: | GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. |
| Posted Position Title: | Administrative Assistant |
| Career Level: | Experienced |
| Function: | Marketing |
| Function Segment: | Administration and Support |
| Location: | United States |
| U.S. State, China or Canada Provinces: | Massachusetts |
| City: | Boston |
| Postal Code: | 02116-5749 |
| Relocation Assistance: | No |
| Role Summary/Purpose: | The primary responsibility of this role will be to ensure the smooth and efficient administrative support to the assigned leadership teams. Responsibilities will be broad and changeable in nature ranging from coordinating or leading special projects, arranging conferences through to preparing presentations. |
| Essential Responsibilities: | Support GE Healthcare Executive staff member in all related administrative tasks
Handle highly confidential and sensitive information
Provide calendar, meeting, and conference management
Coordinate travel arrangements
Process monthly corporate card and cash expenses
Support with general office administration, the global Group Staff Sr. Administrators
Support teams by training or supporting others on technology, tools, or systems used in their everyday working practices.
Support key projects/initiatives roll outs within assigned function
May be asked to train administrator 1s as required In some functions, but not all:
Inputs departmental invoices and helps manage budget inquires by working closely with the financial support manager.
Assists with job candidate interview scheduling
Enters temporary support request into My Resources or other generating system.
Runs reports in excel, access, business objects and other data gathering programs o Inputs and update data into Oracle databases
Provides tactical support to a function or P&L by answering questions on support central sites and on various internal processes and e-tools
Help keep organization charts up to date as directed
Accurately maintan customer pricing files and complete contract data entry
Create statistics, send out customer brochures or correspondence, or document leads o Generates, reviews and files pharmacy reportsQuality Specific Goals:
Aware of and comply with the GEHC Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position
Complete all planned Quality & Compliance training within the defined deadlines
Identify and report any quality or compliance concerns and take immediate corrective action as required |
| Qualifications/Requirements: | Basic Qualifications
High school diploma, GED or local equivalent
Associates degree or equivalent and 3 years of administrative experience working in a corporate environment or 5 years or more of administrative experience working in a corporate environment at a senior level. Eligibility Requirements:
Strong demonstrated writing skills, articulating complex ideas in an easy to understand manner.
Demonstrated project management skills to plan and deliver on established tactical and strategic goals.
Experience at an advanced level using Microsoft Word and PowerPoint applications as well as use of the internet and web applications (i.e. ability to draft correspondence and create PowerPoint presentations for leadership team); basic level of Excel application to create charts, diagrams and tables of data.
Strong working knowledge of local language (written and verbal).Preferred
Bachelor’s degree OR at least seven years experience working in administration, office management, or related field in a corporate or professional business environment.
Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high profile clients.
Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable.
Extremely well organized, with attention to detail, yet able to multi-task in an environment of changing priorities.
Intellectually sharp, able to grasp concepts and think/learn quickly.
Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions.
Ability to accepting constructive criticism and deal calmly and effectively with high-stress situations. This includes continuing to persevere and remaining calm in challenging or frustrating circumstances.
A self-starter able to work on own initiative and well in a team environment. |
| Additional Eligibility Qualifications: | GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen. |
| Desired Characteristics: | N/A #DTR |